A SPECIAL MEETING
OF THE TOWN OF LADYSMITH COUNCIL
AGENDA
5:00 P.M.

Tuesday, June 16, 2020

7:00 P.m. - 8:55 P.m.

This meeting will be held electronically

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1.

CALL TO ORDER

Call to Order 5:00 p.m. in Open Session, in order to retire immediately into Closed Session.

Members of the public are welcome to attend all Open Meetings of Council, but may not attend Closed Meetings.

2.

CLOSED SESSION

• Recommendation

  That, in accordance with section 90(1) of the Community Charter, Council retire into closed session in order to consider items related to the following:

  • Labour relations - Section 90(1)(c)
  • Litigation or potential litigation affecting the municipality - Section 90(1)(g)
  • Advice that is subject to solicitor-client privilege - Section 90(1)(i)

3.

SPECIAL OPEN MEETING (7:00 p.m.)

Please go to https://www.youtube.com/channel/UCH3qHAExLiW8YrSuJk5R3uA/featured to view this meeting.

4.

AGENDA APPROVAL

• Recommendation

  That Council approve the agenda for this Special Meeting of Council for June 16, 2020.

5.

RISE AND REPORT- Items from Closed Session

6.

MINUTES

6.1

Minutes of the Special Meeting of Council held June 2, 2020

• Recommendation

  That Council approve the minutes of the Special Meeting of Council held June 2, 2020.

6.2

Minutes of the Special Meeting of Council held June 3, 2020

• Recommendation

  That Council approve the minutes of the Special Meeting of Council held June 3, 2020.

7.

DELEGATIONS

7.1

Ladysmith-Chemainus Swim Club Society

Pool Rental Fees

• Recommendation

  That Council refer the correspondence from the Ladysmith-Chemainus Swim Club Society regarding pool rental rates to staff for review and report back to Council.

8.

DEVELOPMENT APPLICATIONS

8.1

Development Permit Application – 204 Dogwood  Drive

• Recommendation

  That Council:

  1. Issue Development Permit 3060-20-10 for the proposed development at 204 Dogwood Drive.
  2. Authorize the Mayor and Corporate Officer to sign Development Permit 3060-20-10.

      

8.2

DVP & DP for Oceanfront Residential Development at 373 Chemainus Road

• Recommendation

  That Council:

  1. Issue Development Variance Permit 3090-20-03 to vary the setback from the sea and the maximum height to allow for a single unit dwelling at 373 Chemainus Road;
  2. Issue Development Permit 3090-20-15 to allow for a single unit dwelling at 373 Chemainus Road; and
  3. Authorize the Mayor and Corporate Officer to sign Development Variance Permit 3090-20-03 and Development Permit 3090-20-15.

9.

REPORTS

9.1

Chicken Ladder Flood Hardening Feasibility Study

• Recommendation

  That Council:

  1. Waive the Town of Ladysmith Purchasing Policy and direct award the hydrologic work for the Chicken Ladder Flood Hardening Feasibility Study to Tetra Tech at an estimated cost of $32,000; and
  2. Amend the 2020-2024 Financial Plan accordingly, with funding to come from the Water Capital Reserve.

9.2

Economic Recovery

• Recommendation

  That Council:

  1. Give first, second and third reading to Streets and Traffic Bylaw 1998, No. 1309, Amendment Bylaw #7, 2020, No. 2041 to eliminate fees for sidewalk patios and to create an exemption to the requirement for a permit for small sidewalk patios and retail displays;
  2. Adopt Streets and Traffic Bylaw 1998, No. 1309, Amendment Bylaw #7, 2020, No. 2041;
  3. Provide preapproval for Temporary Expanded Service Area Authorizations pursuant to Liquor and Cannabis Regulatory Board Policy Directive 20-13; and
  4. Direct staff to submit an application for funding through the Island Coastal Economic Trust Small Capital Restart Program for up to $15,000 for improvements in the downtown core to support local economic recovery efforts.

9.3

Holland Creek Supply Main (Phase 2)

• Recommendation

  That Council direct staff to:

  1. Defer the High Street Watermain project from 2020 to a future year;
  2. Complete the design and tender of the Holland Creek Water Supply Main (Phase 2) project; and
  3. Amend the 2020-2024 Financial Plan to include $382,000 for the Holland Creek Water Supply Main (Phase 2) project with the funding to come from the High Street Watermain Project, the remaining funds from Phase 1 of the Holland Creek Water Supply Main project and the remaining $198,000 to come from the Water Capital Reserve.

9.4

Stocking Lake Access Culvert

• Recommendation
  1. Amend the 2020-2024 Financial Plan to include $50,000 for the Stocking Lake Access Culvert with the funds to come from the cost share with the CVRD and $25,000 from the Water Capital Reserve; and
  2. Waive the Town’s Purchasing Policy and authorize staff to obtain 3 quotes from contractors to perform the Stocking Lake Access Culvert work.

10.

NEW BUSINESS

11.

QUESTION PERIOD

Residents can submit questions to Council via email at [e-mail] or on YouTube during the meeting.

• Persons wishing to address Council must be Town of Ladysmith residents, non-resident property owners, or operators of a business.
• Individuals must include their name and address for identification purposes.
• Questions put forth must be on topics which are not normally dealt with by Town staff as a matter of routine.
• Questions must be brief and to the point.
• No commitments shall be made by the Chair in replying to a question. Matters which may require action of the Council shall be referred to a future meeting of the Council

12.

ADJOURNMENT