A REGULAR MEETING
OF THE TOWN OF LADYSMITH COUNCIL
AGENDA
7:00 P.M.

-
This meeting will be held electronically as per Ministerial Order No. M192

1.
ACKNOWLEDGEMENT
 

The Town of Ladysmith acknowledges with gratitude that this meeting takes place on the traditional, unceded territory of the Stz'uminus First Nation.

2.
CALL TO ORDER 
 

Call to Order 5:00 p.m. in Open Session, in order to retire immediately into Closed Session.

Members of the public are welcome to attend all Open Meetings of Council, but may not attend Closed Meetings.

3.
CLOSED SESSION
 

  • Recommendation

    That, in accordance with section 90(1) of the Community Charter, Council retire into closed session in order to consider items related to the following:

    • the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality - section 90(1)(e);
    • negotiations and related discussions respecting the proposed provision of a municipal service - section 90(1)(k).

4.
OPEN MEETING (7:00 P.M.)
 

Residents are encouraged to "virtually" attend the meeting by registering here:

https://zoom.us/webinar/register/WN_8F1DoZdiREeWp5DhbYOLBg

Instructions on how to join the meeting will be sent immediately after you register.

View the livestream on YouTube: https://www.youtube.com/channel/UCH3qHAExLiW8YrSuJk5R3uA/featured.

5.
AGENDA APPROVAL
 

  • Recommendation

    That Council approve the agenda for this Regular Meeting of Council for February 2, 2021.

6.
RISE AND REPORT- Items from Closed Session
 

Items from the Closed Meeting of Council held January 5, 2021

Community Planning Advisory Committee appointment (Resolution CE 2021-003):

  • Abbas Farahbakhsh for a term ending June 30, 2021.

Arts & Heritage Hub Design Steering Committee appointments for terms ending January 5, 2022 (Resolutions CE 2021-004-009):

  • Councillor Stevens as Council liaison;
  • A Stz’uminus Elder, Gus Frenchy and Jason Harris, representing the Stz’uminus First Nation or Stz’uminus artists;
  • Ora Steyn, representing the Arts Council of Ladysmith and District;
  • Quentin Goodbody, representing the Ladysmith and District Historical Society;
  • Marnie Craig, representing the Ladysmith Maritime Society.

Items from the Closed Meeting of Council held January 12, 2021 

Official Community Plan Steering Committee appointments for terms commencing January 12, 2021 to the date of adoption of a new Official Community Plan (Resolutions CE 2021-013-015, -017-023, -025, -027-029):

  • Councillor Paterson as Council liaison and Councillor Johnson as alternate;
  • Jennifer Sibbald  and Tamara Hutchinson to represent the Community Planning Advisory Committee;
  • Emily Weeks to represent the Parks, Recreation & Culture Advisory Committee;
  • Quentin Goodbody to represent the heritage conservation sector
  • Jason Harrison to represent the housing and homelessness sector ;
  • David Grimstead to represent the maritime sector;
  • Martin Byrne to represent the environmental stewardship sector;
  • Brian Childs to represent the development sector;
  • Tara Pollock to represent the tourism, commercial recreation, outdoor recreation or emerging tourism markets sector;
  • Gale Lawrence to represent the seniors sector; 
  • Geoff Dean and Abbas Farahbakhsh as members at large.

7.
MINUTES
 

7.1
Minutes of the Regular Meeting of Council held January 19, 2021
 

  • Recommendation

    That Council approve the minutes of the Regular Meeting of Council held January 19, 2021.

8.
PROCLAMATIONS
 

8.1
Heritage Week
 

Mayor Stone has proclaimed February 15-21, 2021 as Heritage Week in the Town of Ladysmith.

9.
COMMITTEE  MINUTES
 

9.1
Parks, Recreation and Culture Advisory Committee Minutes - December 16, 2020 and January 20, 2021
 

  • Recommendation

    That Council receive for information the minutes of the December 16, 2020 and the January 20, 2021 meetings of the Parks, Recreation & Culture Advisory Committee.

10.
REPORTS
 

10.1
Official Community Plan Review Consulting Services: Award of Contract
 

  • Recommendation

    That Council award the contract for consulting services for the Official Community Plan Review to AHNE Studio, in the amount of $199,800 excluding GST.

10.2
Grant Application to the Clean Coast, Clean Waters Initiative
 

  • Recommendation

    That Council direct staff to:

    1. Jointly prepare and submit with the Stz’uminus First Nation, an application to the Clean Coast, Clean Waters Initiative in the amount of $3,500,000 to remove sunken and derelict vessels and similar debris from the Ladysmith Harbour; and
    2. Include in the 2021-2025 Financial Plan up to a maximum of $10,000 in expenses to prepare the joint funding application to the Clean Coast, Clean Waters Initiative, with the funds to come from General Government Reserves.

10.3
Themed Lighting on Municipal Buildings and Landmarks
 

  • Recommendation

    That Council direct staff to:

    1. Proceed with Option 3 “Down Lighting” described in the report dated February 2, 2021, for the addition of themed lighting at City Hall;
    2. Include the themed lighting project in the 2021 Financial Plan using unspent 2020 funds as identified in the staff report; and
    3. Develop a program and Themed Lighting Policy to manage community lighting requests.

10.4
FCM Grant awarded – Sewer UV
 

  • Recommendation

    That Council:

    1. Authorize the Mayor and Corporate Officer to sign the Green Municipal Fund Grant Agreement GMF 16877 ; and
    2. Direct staff to amend the 2020-2024 Financial Plan to increase the eligible expenditures for the Sewer UV Pilot Study project to $439,200 with $246,000 to come from the Federation of Canadian Municipalities Green Municipal Funds Grant and an additional $54,215 to come from Sewer Reserves.

11.
CORRESPONDENCE
 

11.1
Petition - Traffic on Mackie Road
 

Residents of Mackie Road have signed a petition dated January 18, 2021, requesting traffic reduction and calming on Mackie Road.

  • Recommendation

    That Council direct staff  to install traffic counters on Mackie Road and bring forward a report to a future Committee of the Whole for discussion.

11.2
Request from Victoria and VI Greek Community Society to Celebrate the 200th Anniversary of Greek Independence by Flying the Greek Flag and Illuminating City Hall
 

The Town's Flag Policy is also attached for Council's convenience re: flying of guest flags.

  • Recommendation

    That Council consider approving the request from the Victoria and Vancouver Island Greek Community Society to fly the Greek flag on March 25, 2021, in celebration of the 200th anniversary of Greek Independence as requested in their letter dated January 25, 2021.

12.
NEW BUSINESS
 

13.
QUESTION PERIOD
 

Residents are encouraged to "virtually" attend the meeting and ask their questions live by registering here:  https://zoom.us/webinar/register/WN_8F1DoZdiREeWp5DhbYOLBg

Instructions on how to join the meeting will be sent immediately after you register.

Alternately, questions can be submitted via email at info@ladysmith.ca during the meeting.

  • Persons wishing to address Council must be Town of Ladysmith residents, non-resident property owners, or operators of a business.
  • Individuals must include their name and address for identification purposes.
  • Questions put forth must be on topics which are not normally dealt with by Town staff as a matter of routine.
  • Questions must be brief and to the point.
  • No commitments shall be made by the Chair in replying to a question. Matters which may require action of the Council shall be referred to a future meeting of the Council.

14.
ADJOURNMENT
 

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