7:00 P.M.

Council Chambers, City Hall

Call to Order 5:30 p.m. in Open Session, in order to retire immediately into Closed Session.

Members of the public are welcome to attend all Open Meetings of Council, but may not attend Closed Meetings.

  • Recommendation

    That, in accordance with section 90(1) of the Community Charter, Council retire into closed session in order to consider items related to the following:

    • matters related to lease of Town property – section 90(1)(e)
    • litigation or potential litigation - section 90(1)(g)
    • legal advice - section 90 (1)(i) 
  • Recommendation

    That Council approve the agenda for this Regular Meeting of Council for March 3, 2020.

  • Recommendation

    That Council approve the minutes of the Regular Meeting of Council held February 18, 2020.

  • Recommendation

    That Council direct staff to include the Waterfront Area Plan Implementation Coordinator position in each year of the 2020-2024 Financial Plan remunerating up to band 5, step 5 of the exempt staff salary grid plus benefits with the monies, where applicable, to be funded in the following order:

    • First, to come from revenues generated through operating activities in the Waterfront Area as appropriate;
    • Second, to come from the Real Property Reserve;
    • Third, general reserves to fund the non-eligible portion of the real property reserve cost; and
    • Finally, to come from taxation.
  • Recommendation

    That Council appoint Donna Smith as Corporate Officer, effective Thursday, April 9, 2020.

  • Recommendation

    That Council confirm that the Phase 2 bollard installation will start at 428 1st Ave and move toward Roberts Street.

  • Recommendation

    That Council consider whether it wishes to direct staff to proceed with the installation of an electrical connection to the new memorial tree being planted at Aggie Hall, for a cost of $4,800.

  • Recommendation

    That Council approve the following requests from the production company for the second round of filming for the television series Resident Alien, subject to negotiation of final schedules between staff and the production company:

    1. Intermittent closures of Roberts Street between the Trans Canada Highway and First Avenue on Friday, March 13 and Saturday, March 14 for preparation and on Monday March 16 for shooting, on the condition that the company has a traffic management plan and highway use permit in place, with appropriate signage south of Coronation Square for northbound traffic, and north of 1st Avenue for southbound traffic;
    2. Intermittent closures of parking spaces between March 13 and 17 on both sides of:
      • Roberts Street from the Trans Canada Highway to the southwest point of the Credit Union parking lot;
      • First Avenue between Gatacre Street and Baden Powell Street
      • High Street between the Trans Canada Highway and 1st Avenue;

        with the condition that the production company provide staff to assist customers in accessing businesses in these areas, and offer delivery of prescriptions as required;

    3. Closure of 1st Avenue between Roberts Street and High Street for filming a stunt scene on Sunday, March 15;
    4. Closure of the Town’s parking lot at 17 and 25 Roberts Street from March 13 to March 17;
    5. Closure of the Town parking lot and spaces along the alley between Gatacre Street and Malone Road for work trucks and support vehicles from March 13 to March 17;
    6. Closure of parking along Oyster Bay Drive north of the Machine Shop from March 13 to 17 for use by production crew;
    7. Use of the Town’s property at the southern half of the parking lot at Fishermen’s Wharf and Rotary Boat Launch for the production ‘circus’;
    8. Use of the Town’s property on Buller Street east of 1st Avenue for overflow parking, on the condition that the company completes and necessary fill or other work required


  • Recommendation

    That Council appoint one member of Council to the Community Banner Program – Public Art Banners Assessment Committee

  • Recommendation

    That Council:

    1. Direct staff to submit an application to the UBCM Poverty Reduction Planning & Action Program Funding Stream 1 for up to $25, 000;
    2. Confirm its willingness to provide overall grant management; and
    3. Waive the purchasing policy in order to contract with Social Planning Cowichan to conduct the work, should the grant application be successful.


The purpose of Bylaw 2034 is to establish rates of remuneration for Council members.

  • Recommendation

    That, having adopted the 2020 recommendations of the Select Committee on Council Remuneration, Council:

    1. Give first, second and third readings to Town of Ladysmith Council Remuneration Bylaw 2018, No. 1986, Amendment Bylaw 2020, No. 2034; and
    2. Adopt the amended Council Remuneration Policy.


  • Recommendation

    That Council consider whether they wish to provide a letter of support for the ride hailing industry as requested by Scott Carey, Chief Executive Officer of Dad's Dial A Driver Service, in his correspondence dated February 18, 2020.

  • Recommendation

    That Council write to the Honorable Judy Darcy, BC Minister of Mental Health and Addictions, in support of the funding proposal from the Cowichan Leadership Group, providing details about growing issues related to homelessness and addiction in Ladysmith and area.

  • A maximum of 15 minutes is allotted for questions.
  • Persons wishing to address Council during “Question Period” must be Town of Ladysmith residents, non-resident property owners, or operators of a business.
  • Individuals must state their name and address for identification purposes.
  • Questions put forth must be on topics which are not normally dealt with by Town staff as a matter of routine.
  • Questions must be brief and to the point.
  • Questions shall be addressed through the Chair and answers given likewise. Debates with or by individual Council members or staff members are not allowed.
  • No commitments shall be made by the Chair in replying to a question. Matters which may require action of the Council shall be referred to a future meeting of the Council.
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