A PUBLIC HEARING & REGULAR MEETING
OF THE TOWN OF LADYSMITH COUNCIL
AGENDA
7:00 P.M.

Meeting #:
Date:
Time:
-
Location:
Council Chambers, City Hall

1.
CALL TO ORDER
 

Call to Order 5:00 p.m. in Open Session, in order to retire immediately into Closed Session.

Members of the public are welcome to attend all Open Meetings of Council, but may not attend Closed Meetings.

2.
CLOSED SESSION
 

In accordance with section 90 of the Community Charter, this section of the meeting will be held In Camera to consider the following matters, for the reasons as noted:

  • negotiations and related discussions respecting the proposed provision of a municipal service - section 90(1)(k)
  • litigation or potential litigation - section 90)1)(g)
  • Recommendation

    That, in accordance with section 90(1) of the Community Charter, Council retire into closed session in order to consider items related to the following:

    • negotiations and related discussions respecting the proposed provision of a municipal service - section 90(1)(k)
    • litigation or potential litigation - section 90)1)(g)

3.
OPEN MEETING AGENDA APPROVAL
 

  • Recommendation

    That Council approve the agenda for this Public Hearing and Regular Meeting of Council for January 21, 2020. 

4.
PUBLIC HEARING 
 

Outline of Public Hearing Process - Mayor Stone

5.
BYLAWS (SUBJECT OF THE PUBLIC HEARING)
 

5.1
Official Community Plan Bylaws 2027 and 2028, and Town of Ladysmith Zoning Bylaw 2029 - 202 to 204 Dogwood Drive
 

  • Recommendation

    That, subject to any additional matters raised at the public hearing, Council:

    1. Proceed with third reading and adoption of Official Community Plan Bylaw 2003, No. 1488, Amendment Bylaw (No. 60) 2019, No. 2027;
    2. Proceed with third reading and adoption of Official Community Plan Bylaw 2003, No. 1488, Amendment Bylaw (No. 61) 2019, No. 2028;
    3. Proceed with third reading of Town of Ladysmith Zoning Bylaw 2014, No. 1860, Amendment Bylaw (No. 30) 2019, No. 2029; and
    4. Direct staff to refer Town of Ladysmith Zoning Bylaw 2014, No. 1860, Amendment Bylaw (No. 30) 2019, No. 2029 to the Ministry of Transportation and Infrastructure pursuant to section 52 of the Transportation Act.

       

6.
RISE AND REPORT- Items from Closed Session
 

7.
MINUTES
 

7.1
Minutes of the Regular Meeting of Council held January 7, 2020
 

  • Recommendation

    That Council approve the minutes from the Regular Meeting of Council, held January 7, 2020.

8.
DEVELOPMENT APPLICATIONS
 

8.1
Development Variance Permit – 1221 Rocky Creek Road
 

  • Recommendation

    That Council:

    1. Issue Development Variance Permit 3090-19-10 to vary the shade tree requirement from 10 trees to zero trees for a paved parking area at 1221 Rocky Creek Road (Western Forest Products)
    2. Authorize the Mayor and Corporate Officer to sign Development Variance Permit 3090-19-10.
    3. Approve an encroachment agreement with Western Forest Products for the installation of two rolling gates and fencing within the Town’s right-of-way along the Gladden Road property frontage.
    4. Authorize the Mayor and Corporate Officer to sign the agreement.

9.
REPORTS
 

9.1
Emergency Support Services Funding Stream Application
 

  • Recommendation

    That Council:

    1. Direct staff to submit an application to the Community Emergency Preparedness Fund – Emergency Support Services Funding Stream for up to $25, 000; and
    2. Confirm its willingness to provide overall grant management.

9.2
Public Art Policy
 

  • Recommendation

    That Council:

    1. Approve the Public Art Policy as presented and recommended by the Parks, Recreation and Culture Advisory Committee.

9.3
Ultraviolet Pilot Civil Connection Award
 

  • Recommendation

    That Council waive the Town’s Purchasing Policy and direct award the works associated with the connection of the Ultra Violet Pilot Project for the Waste Water Treatment Plant to David Stalker Excavating on a time basis.

9.4
Encroachment Agreement 427A Davis Road
 

  • Recommendation

    That Council direct staff to enter into an encroachment agreement for the construction of a retaining wall fronting 472A Davis Road.

9.5
Stocking Dam Flood Risk Assessment
 

  • Recommendation

    That Council direct staff to apply for the UBCM Community Emergency Preparedness Fund – Flood Risk Assessment, Flood Mapping & Flood Mitigation Planning funding stream for up to $150,000 and confirm its willingness to provide overall grant management.

10.
NEW BUSINESS
 

10.1
2020 Conference Attendance
 

10.1.1
Attendance at 2020 Convention, Association of Vancouver Island and Coastal Communities; Potential Resolution and/or Nomination Submission
 

Town of Ladysmith Travel Expense Policy 05-1790-B permits the Mayor and up to four Councillors to attend the AVICC annual convention.

Since AVICC will be held in Nanaimo, no hotel accommodation has been booked, rather Council members are encouraged to carpool when convenient.

  • Recommendation

    That Council determine which members will attend the Association of Vancouver Island and Coastal Communities annual convention April 17-19, 2020, in Nanaimo.

10.1.2
Union of British Columbia Municipalities Annual Convention
 

Town of Ladysmith Travel Expense Policy 05-1790-B permits the Mayor and up to four Councillors to attend the UBCM annual convention.

  • Recommendation

    That Council determine which members will attend the Union of British Columbia Municipalities annual convention to be held September 21-25, 2020, in Victoria.

10.1.3
Attendance at the Federation of Canadian Municipalities 2020 Convention in Toronto, at an estimated cost of $4000.00
 

Town of Ladysmith Travel Expense Policy 05-1790-B states that a Council member must receive Council authorization to attend conferences and workshops other than the AVICC and UBCM annual conventions.

  • Recommendation

    That Council approve Mayor Stone’s attendance at the Federation of Canadian Municipalities 2020 Convention to be held June 4-7, 2020, in Toronto, ON, at an estimated cost of $4,000. 

10.1.4
Woody Debris Workshop
 

  • Recommendation

    That Council authorize Councillor Johnson to attend the free Woody Debris Workshop in Duncan on Tuesday, January 28, 2020 and provide reimbursement for related travel expenses.

11.
QUESTION PERIOD
 

  • A maximum of 15 minutes is allotted for questions.
  • Persons wishing to address Council during “Question Period” must be Town of Ladysmith residents, non-resident property owners, or operators of a business.
  • Individuals must state their name and address for identification purposes.
  • Questions put forth must be on topics which are not normally dealt with by Town staff as a matter of routine.
  • Questions must be brief and to the point.
  • Questions shall be addressed through the Chair and answers given likewise. Debates with or by individual Council members or staff members are not allowed.
  • No commitments shall be made by the Chair in replying to a question. Matters which may require action of the Council shall be referred to a future meeting of the Council.

12.
ADJOURNMENT
 

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