A REGULAR MEETING OF THE

COUNCIL OF THE TOWN OF LADYSMITH

AGENDA

7:00 P.M.

Meeting #:
Date:	Monday, September 16, 2019
Time:	7:00 P.m. - 9:00 P.m.
Location:	Council Chambers, City Hall

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1.

CALL TO ORDER

Call to Order at 6:00 p.m. in Open Session, in order to retire immediately into Closed Session.

Members of the public are welcome to attend all Open Meetings of Council, but may not attend Closed Meetings.

2.

CLOSED SESSION

In accordance with section 90 of the Community Charter, this section of the meeting will be held In Camera to consider the following matters, for the reason as noted:

• the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose - section 90(1)(i)

• Recommendation

  That, in accordance with section 90(1) of the Community Charter, Council retire into closed session in order to consider items related to the following:

  • the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose - section 90I1)(i)

3.

REGULAR MEETING (7:00 P.M.)

4.

AGENDA APPROVAL

• Recommendation

  That Council approve the agenda for this Regular Meeting of Council for September 16, 2019.

5.

RISE AND REPORT- Items from Closed Session

6.

MINUTES

6.1

Minutes of the Regular Meeting of Council held August 19, 2019

• Recommendation

  That Council approve the minutes of the Regular Meeting of Council held August 19, 2019.

6.2

Minutes of the Special Meeting of Council held September 9, 2019

• Recommendation

  That Council approve the minutes of the Special Meeting of Council held September 9, 2019.

7.

DELEGATIONS

7.1

Quentin Goodbody, Ladysmith Historical Society

Activity Update and Service Agreement

8.

DEVELOPMENT APPLICATIONS

8.1

Development Permit Application – 20 Gatacre Street

• Recommendation

  That Council:

  1. Issue Development Permit 3060-19-13 for the form and character of building improvements at 20 Gatacre Street; and
  2. Authorize the Mayor and Corporate Officer to sign the Development Permit.
  3. Direct staff to remove Development Permit 3060-07-10 (FB177889) from the Certificate of Title as this permit is no longer relevant for the property.

9.

COMMITTEE REPORTS

9.1

Recommendations from the Municipal Services Committee Meeting Held September 9, 2019

• Recommendation

  That Council:

  1. Direct staff to report back to Council on options for presenters and costs for hosting grant writing workshops this fall for local non-profit organizations.
  2. Direct staff to prepare the necessary bylaw amendments to allow the retail sale of cannabis in a specified area of commercially zoned properties generally described as 1^st Avenue and Esplanade between Ludlow and Baden-Powell Streets, as well as at Coronation Square.
  3. Direct staff to include in the bylaw amendment to allow the retail sale of cannabis in Ladysmith a specified area of properties zoned light industrial in the area generally described as Ludlow Road and Rocky Creek Road.
  4. Appoint Councillor Stevens to serve on the Regional Housing Service Community Advisory Committee.

10.

REPORTS

10.1

Licence of Occupation Request – G. Carey – Holland Creek

• Recommendation

  That Council:

  1. Authorize the Town to issue a Licence of Occupation to allow a Holland Creek welcome sign to be located near the intersection of Dogwood Drive and Rollie Rose Drive, on the Town owned property legally described as Lot 1, Block 192, District Lot 103, Oyster District, Plan EPP67741; and that the Licence of Occupation be for a period of 15 years (with the option of renewal) subject to the following conditions:
     1. That the Licensee:
     2. Be responsible to maintain and repair the sign as needed;
     3. Provide proof of liability insurance;
     4. That all costs and legal fees associated with the sign and Licence of Occupation be paid by the Licensee;
     5. Obtain all required permits to install the sign;
        

        And that the Mayor and Corporate Officer be authorized to sign the Licence of Occupation.

  2. Direct staff to report back to Council with policy guidelines regarding requests for encroachment agreements and licence of occupations on Town owned land such that future requests can be reviewed and issued by staff.

11.

BYLAWS

11.1

PERMISSIVE TAX EXEMPTION BYLAW FOR 2020

The purpose of the Permissive Tax Exemption Bylaw is to exempt from taxation certain buildings, the lands on which the buildings stand and the lands surrounding certain buildings.

• Recommendation

  That Council give first, second and third readings to the bylaw titled “2020 Permissive Tax Exemptions Bylaw 2019, No. 2017”.

12.

CORRESPONDENCE

12.1

Alex Cook, Festival of Lights:  Request to Waive the Trolley and Driver Fees for Light Up 

• Recommendation

  That Council direct staff to waive the fees for the use of the Town Trolley and driver from 3:00 p.m. to 10:00 p.m. on Thursday, November 28, 2019 for Light-Up, as requested by the Ladysmith Festival of Lights in their correspondence dated August 19, 2019, subject to driver availability, with funds to come from the Grant in Aid budget.

12.2

United Way: Request to Enter into a Memorandum of Understanding regarding the "Reaching Home" Program

• Recommendation

  That Council approve entering into a Memorandum of Understanding with United Way Central and Northern Vancouver Island (UWCNVI) to support a federal funding application through the "Reaching Home" Program, with the goal of reducing homelessness in the Cowichan region.

13.

COUNCIL SUBMISSIONS

14.

NEW BUSINESS

14.1

Installation of  an Additional Five Bollards on 1st Avenue

• Recommendation

  That, in order to protect public safety and to realize cost efficiencies while installation work is underway, Council:

  1. Approve the purchase and installation of an additional five bollards on 1^st Avenue between Gatacre Street and High Street, at a cost of up to $15,000, with the funds to come from Appropriated Equity; and
  2. Amend the 2019 to 2022 Financial Plan accordingly.

14.2

Rescheduling of October 8th Council Meeting

Council will recall that the first Council meeting in October was scheduled for Tuesday, October 8th to accommodate the Cops for Cancer Tour de Rock and the Red Serge Dinner. The Tour de Rock schedule has since changed, with arrival in Ladysmith scheduled for Monday, September 30th. Council may now decide whether they wish to change the Council meeting back to Monday, October 7th, or to leave the meeting as scheduled for Tuesday, October 8th.

• Recommendation

  That, in recognition of the change in the Ladysmith arrival date of the Cops for Cancer Tour de Rock, Council reschedule the Tuesday, October 8th Council meeting to Monday, October 7th.

15.

UNFINISHED BUSINESS

16.

QUESTION PERIOD

• A maximum of 15 minutes is allotted for questions.
• Persons wishing to address Council during “Question Period” must be Town of Ladysmith residents, non-resident property owners, or operators of a business.
• Individuals must state their name and address for identification purposes.
• Questions put forth must be on topics which are not normally dealt with by Town staff as a matter of routine.
• Questions must be brief and to the point.
• Questions shall be addressed through the Chair and answers given likewise. Debates with or by individual Council members or staff members are not allowed.
• No commitments shall be made by the Chair in replying to a question. Matters which may require action of the Council shall be referred to a future meeting of the Council.

17.

ADJOURNMENT