A REGULAR MEETING OF THE
COUNCIL OF THE TOWN OF LADYSMITH
AGENDA
7:00 P.M.

Meeting #:
Date:	Monday, December 16, 2019
Time:	7:00 P.m. - 8:45 P.m.
Location:	Council Chambers, City Hall

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1.

CALL TO ORDER (7:00 p.m.)

2.

REGULAR MEETING (7:00 p.m.)

3.

AGENDA APPROVAL

• Recommendation

  That Council approve the agenda for this Regular Meeting of Council for December 16, 2019.

4.

MINUTES

4.1

Minutes of the Regular Meeting of Council held December 2, 2019

• Recommendation

  That Council approve the minutes of the Regular Meeting of Council held December 2, 2019.

4.2

Minutes of the Public Hearings and Special Meeting of Council held December 2, 2019

• Recommendation

  That Council approve the minutes of the Public Hearing and Special Meeting of Council held December 2, 2019.

4.3

Minutes of the Special Meeting of Council held December 9, 2019

• Recommendation

  That Council approve the minutes of the Special Meeting of Council held December 9, 2019.

5.

BYLAWS - OFFICIAL COMMUNITY PLANNING AND ZONING

5.1

OCP & Zoning Bylaw Amendment Application – 202 and 204 Dogwood Drive

• Recommendation

  That Council:

  1. Proceed with first and second reading of Official Community Plan Bylaw 2003, No. 1488, Amendment Bylaw (No. 60) 2019, No. 2027 and Official Community Plan Bylaw 2003, No. 1488, Amendment Bylaw (No. 61) 2019, No. 2028;
  2. Consider Official Community Plan Bylaw 2003, No. 1488, Amendment Bylaw (No. 60) 2019, No. 2027 and Official Community Plan Bylaw 2003, No. 1488, Amendment Bylaw (No. 61) 2019, No. 2028 in conjunction with the Town’s Financial Plan and the Town’s Liquid Waste Management Plan, pursuant to section 477(3)(a) of the Local Government Act;
  3. Proceed with first and second reading of Town of Ladysmith Zoning Bylaw 2014, No. 1860, Amendment Bylaw (No. 30) 2019, No. 2029;
  4. Direct staff to proceed with scheduling and notification of a public hearing for Official Community Plan Bylaw 2003, No. 1488, Amendment Bylaw (No. 60) 2019, No. 2027, Official Community Plan Bylaw 2003, No. 1488, Amendment Bylaw (No. 61) 2019, No. 2028, and Town of Ladysmith Zoning Bylaw 2014, No. 1860, Amendment Bylaw (No. 30 ) 2019, No. 2029 as required by section 464(1) of the Local Government Act; and
  5. Require that the applicant, prior to final adoption of the proposed bylaw amendments, consolidate Lot 2 Suburban Lot 9 Oyster District Plan 1009, Lot 3 Suburban Lot 9 Oyster District Plan 1009, and Lot 4 Suburban Lot 9 Oyster District Plan 1009 (202/204 Dogwood Drive).

6.

COMMITTEE REPORTS

6.1

Municipal Services Committee Recommendations to Council 

• Recommendation

  That Council:

  1. Refer the proposed Poet Laureate Programs to the Parks, Recreation and Culture Advisory Committee for comment.
  2. Direct staff to commence discussion toward entering into a Service Agreement with the Arts Council of Ladysmith and District in relation to managing the Town’s Poet Laureate. Programs, and that Council be provided with a Draft Service Agreement for consideration.

7.

REPORTS

7.1

Resident Alien Television Series – Street and  Parking Closure Requests

Mary Jo Beirnes and Ken Brooker, co-location managers for the series, will be in attendance at the meeting.

• Recommendation

  That Council consider whether it wishes to approve the following requests from the production company for the television series Resident Alien:

  1. Closures of Roberts Street between the Trans Canada Highway and First Avenue between January 24 and February 2, on the condition that the company has a traffic management plan and highway use permit in place, with appropriate signage south of Coronation Square for northbound traffic, and north of 1^st Avenue for southbound traffic;
  2. Intermittent closure of parking spaces between January 25 and February 4 on both sides of:

  • Roberts Street from the Trans Canada Highway to the west point of the Credit Union parking lot;
  • First Avenue between Gatacre Street and Baden Powell Street
  • High Street between 1^st and 2^nd Avenues;

  With the condition that the production company provide staff to assist customers in accessing businesses in these areas, and offer delivery of prescriptions as required.

  3. Closure of the Town’s parking lot at 17 and 25 Roberts Street for filming from January 20 to February 5
  4. Closure of the Town parking lot and spaces along the alley between Gatacre Street and Malone Road for work trucks and support vehicles from January 26 to February 2;
  5. Use of the gated area of Lot 4 off Transfer Beach Boulevard for overflow truck parking, on the condition that the company completes any necessary fill or other work required
  6. Closure of the gravel parking lot at Slack Point for truck parking
  7. Closure of parking along Oyster Bay Drive north of the Machine Shop from January 27 to January 31 for use by production crew ;Use of the Town’s property at the southern half of the parking lot at Fishermen’s Wharf and Rotary Boat Launch for the production ‘circus’;
  8. Use of the Town’s property on Buller Street east of 1^st Avenue for parking, on the condition that the company completes and necessary fill or other work required

   

7.2

2020 Financial Plan Direction

• Recommendation

  1.  That Council give early budget approval for the following projects:

  • Activated Carbon Odor Control                            140,000
  • Edgewood Water Meter Replacement                   50,000
  • Fence – Transfer Beach                                        15,000
  • Influent Wet Well Pump (Spare)                            30,000
  • Marine Signage for WWTP outfall line                  30,000
  • Mower Brush Cutter                                              15,000
  • Screener Replacement – WWTP                        100,000
  • Sewer UV Pilot Study                                            60,000
  • Shop Press                                                              7,500
  • Sign Upgrades (ICBC Cost Share)                       24,000
  • Sodium Hypo-Chlorite Arbutus Treatment Plant   50,000
  • Soil Storage                                                         100,000
  • Spray Park upgrades                                             25,000
  • Transfer Beach Lift Station                                    50,000
  • Utility Box                                                               30,000
  • Utility Vehicle (ATV)                                                40,000
  • Vehicle - Single Axle Dump Plow Truck                230,000
  • Vehicle Replacement –Pickup Truck #69               45,000
  • Vehicle Replacement - Pickup Truck #78               45,000
  • Water Service Replacement - Transfer Beach        10,000
  • Wood Chipper                                                          62,000

  And,

  2.  That Council direct staff to reduce the amount budgeted in 2020 for RCMP members from 8.0 to 7.5 members, resulting in a cost saving of $68,821.

7.3

Contract for Mobile Website Update

• Recommendation

  That Council waive the purchasing policy and award the contract for upgrading the Town’s website design for mobile accessibility and home page improvements to Graphically Speaking, for an amount up to $35,000 including applicable taxes.

8.

BYLAWS

8.1

Bylaw 2023:  Adoption of Amendment to Council Procedure  Bylaw and 2020 Council Meeting Schedule

The purpose of Bylaw 2023 is to change the schedule of Regular Council meetings to the first and third Tuesday of each month, to change the name of the Municipal Services Committee to "Committee of the Whole", and to schedule those meetings for the second Tuesday of every second month.

• Recommendation

  That Council:

  1. Adopt Town of Ladysmith Council Procedure Bylaw 2009, No. 1666, Amendment Bylaw (# 3) 2019, No. 2023;
  2. Following adoption of Bylaw 2023, direct staff to advertise the 2020 Council meeting schedule in accordance with the Community Charter:
  3. • • January 7        Council
       • January 14      Committee of the Whole
       • January 21      Council
       • February 4      Council
       • February 18    Council
       • March 3          Council
       • March 10        Committee of the Whole
       • March 17        Council
       • April 7             Council
       • April 21           Council
       • May 5              Council
       • May 12            Committee of the Whole
       • May 19            Council
       • June 2             Council
       • June 16           Council
       • July 7              Council
       • July 14            Committee of the Whole
       • July 21            Council
       • August 4         Council
       • August 18       Council
       • September 1   Council
       • September 8   Committee of the Whole
       • September15  Council
       • October 6        Council 
       • October 20      Council
       • November 3    Council
       • November 10  Committee of the Whole
       • November 17  Council
       • December 1    Council
       • December 15  Council

8.2

Bylaw 2025:  2019 – 2023 Financial Plan Amendment

The purpose of Bylaw 2025 is to formalize the previously approved Financial Plan amendments.

• Recommendation

  That Council give first three readings to the 2019 – 2023 Financial Plan Bylaw 2019, No. 2000, Amendment Bylaw 2019, No. 2025.

8.3

Bylaw 2030: Revenue Anticipation Bylaw for 2020

The purpose of Bylaw 2030 is to obtain approval to borrow, if necessary, up to 75 per cent of the Property Taxes levied in 2019 in the amount of $6,600,000 to support expenditures in 2020 prior to collection of property taxes.

• Recommendation

  That Council adopt the 2020 Revenue Anticipation Borrowing Bylaw 2019, No. 2030.

8.4

Bylaws 2032 and 2033:  Water and Sewer Utility Rates Bylaws

The purpose of Bylaw 2032 is to amend the Water Services Rates Bylaw 1999, No. 1298.

The purpose of Bylaw 2033 is to amend the Sanitary Sewer Rates Bylaw 1999, No. 1299.

• Recommendation

  That Council adopt:

  1. Town of Ladysmith Waterworks Regulations Bylaw 1999, No. 1298, Amendment Bylaw 2019, No. 2032; and
  2. Town of Ladysmith Sanitary Sewer Rate Bylaw 1999, No. 1299, Amendment Bylaw 2019, No. 2033.

9.

CORRESPONDENCE

9.1

Quentin Goodbody, Ladysmith  and District Historical Society: Potential Return of Plymouth 107 Railway Shunting Engine

• Recommendation

  That Council defer consideration of the request from the Ladysmith and District Historical Society in their correspondence dated November 24, 2019, to return the Plymouth 107 railway shunting engine to the society, until further details about the Arts and Heritage Hub are confirmed.

10.

NEW BUSINESS

11.

UNFINISHED BUSINESS

12.

QUESTION PERIOD

• A maximum of 15 minutes is allotted for questions.
• Persons wishing to address Council during “Question Period” must be Town of Ladysmith residents, non-resident property owners, or operators of a business.
• Individuals must state their name and address for identification purposes.
• Questions put forth must be on topics which are not normally dealt with by Town staff as a matter of routine.
• Questions must be brief and to the point.
• Questions shall be addressed through the Chair and answers given likewise. Debates with or by individual Council members or staff members are not allowed.
• No commitments shall be made by the Chair in replying to a question. Matters which may require action of the Council shall be referred to a future meeting of the Council.

13.

ADJOURNMENT