7:00 P.M.

Meeting #:
Council Chambers, City Hall

Call to Order at 6:00 p.m. in Open Session, in order to retire immediately into Closed Session.

 Members of the public are welcome to attend all Open Meetings of Council, but may not attend Closed Meetings.

In accordance with section 90 of the Community Charter, this section of the meeting will be held In Camera to consider the following matters, for the reasons as noted:

  • Litigation or potential litigation affecting the municipality - section 90(1)(g)
  • Recommendation

    That, in accordance with section 90(1) of the Community Charter, Council retire into closed session in order to consider items related to the following:

    • Litigation or potential litigation affecting the municipality - section 90(1)(g)
  • Recommendation

    That Council approve the agenda for this Regular Meeting of Council for June 17, 2019.

  • Recommendation

    That Council approve the minutes of the Public Hearing and Regular Meeting of Council held June 3, 2019.

  • Recommendation

    That Council approve the minutes of the Special Meeting of Council held June 10, 2019.

  • Recommendation

    That Council:

    1. Consider the application (3360-19-05) to amend the Zoning Bylaw to allow a licenced childcare facility, as a principal use, to be located at 1134 Trans Canada Hwy.
    2. Direct staff to:
      1. Refer application 3360-19-05 to the Community Planning Advisory Committee.
      2. Commence the preparation of a Zoning Amendment Bylaw for application 3360-19-05.
  • Recommendation

    That Council:

    1. Issue Development Permit (DP) 3060-18-22 for the form and character of site and building improvements at Parcel B (being a consolidation of Lots 1 and 2, see CA7428266) Block 30, District Lot 24, Oyster District, Plan 703A (910 First Ave.);

    subject to the property owner:

    1. submitting a landscape bond of $4500 to ensure landscape installation;
    2. registering a right-of-way on the certificate of title for the turnaround space off the lane;
    3. obtaining a development variance permit (DVP) for a reduction of the rear parcel line setback for the building addition and garbage enclosure; and
    4. obtaining a DVP for a reduction of the off-street parking space requirements.

    And that the Mayor and Corporate Officer be authorized to sign the Development Permit once the subject conditions have been met.

    1. Direct staff to:
      1. assign an on-street public 15 minute parking space on French Street, near the Thrift Store customer entrance, to allow for donation drop-off and loading; and
      2. formalize the on-street public parking space for persons with disabilities on French Street.
  • That Council:

    1. Waive the purchasing policy for the disposal of the surplus 1990 Custom Pierce Dash Pumper truck (Unit 7)
    2. Accept the offer from the Village of Port Alice to purchase the surplus 1990 Custom Pierce Dash Pumper truck (Unit 7) for a total purchase price of $10,000.
  • Recommendation

    That Council determine whether it wishes to maintain or repeal “Town of Ladysmith Building Fire Sprinkler System Bylaw 2017, No. 1940.”

  • Recommendation

    That Council approve the Statement of Financial Information for the Town of Ladysmith for the fiscal year ended December 31, 2018.

  • Recommendation

    That Council:

    1. Award the Contract A for the Baden Powell Street Watermain Replacement (Phase 1) to David Stalker Excavating Ltd. for $301,220.80 plus applicable taxes;

    2. Increase the water capital budget for the project titled Baden Powell Street Watermain Replacement (Phase 1) by $90,000 to a total project cost of $356,000, with the additional funds to come from the Warren Street project and 2019 projected water surplus; and

    3. Direct staff to amend the 2019-2023 Financial Plan accordingly

  • Recommendation

    That Council direct staff to:

    1. Amend Town of Ladysmith Garbage, Recycling and Organics Collection Waste Bylaw No. 1588 to allow solid waste collection from all units in a multi-family property if requested, where the property meets the following criteria:
      • Each unit must have its own street-level entry and collection containers.
      • The multi-family property must be serviceable by the contracted collection trucks (who may be entering private roads to provide the service).
    2. Continue with a manual collection system for the upcoming five-year collection contract.
    3. Implement the Contamination Reduction Plan as presented in Appendix B, pages 4-8 of this report with the funds to come from the Town’s MMBC (Recycle BC) Solid Waste reserve.
    4. Issue a Request for Proposals (RFP) for the provision of solid waste collection services, to incorporate all direction received from Council in response to this report.
    5. In the Request for Proposals, seek optional pricing for the Large Item Collection (Spring Clean-up) service and defer the decision to continue with the service until actual costs have been determined.
    6. In the Request for Proposals, seek optional pricing for a “consistent day” collection service and defer the decision about implementation until actual costs have been determined.
  • Recommendation

    That Council consider  whether it wishes to waive the fees for the use of the Town Trolley and driver for the three days during the 2019 Ladysmith Days celebration August 3 - 5, as requested by the Ladysmith Celebrations Society in their correspondence dated June 7, 2019.

  • Recommendation

    That Council consider whether it wishes to authorize Councillor Johnson to attend the Vancouver Island Economic Alliance conference in Nanaimo, October 23-24, 2019, for a cost of $399, plus expenses.

Councillor McKay has asked that the attached information be brought forward for Council's consideration. In keeping with Council's pursuit of excellence in governance, regular self-evaluation and assessment will provide an opportunity for Council, individually and collectively, to reflect on their performance, celebrate strengths and identify opportunities for growth.

  • Recommendation

    That Council endorse the Victoria City Council Resolution to the Union of British Columbia Municipalities requesting that Provincial support for libraries be restored.

  • A maximum of 15 minutes is allotted for questions.
  • Persons wishing to address Council during “Question Period” must be Town of Ladysmith residents, non-resident property owners, or operators of a business.
  • Individuals must state their name and address for identification purposes.
  • Questions put forth must be on topics which are not normally dealt with by Town staff as a matter of routine.
  • Questions must be brief and to the point.
  • Questions shall be addressed through the Chair and answers given likewise. Debates with or by individual Council members or staff members are not allowed.
  • No commitments shall be made by the Chair in replying to a question. Matters which may require action of the Council shall be referred to a future meeting of the Council.
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