A REGULAR MEETING OF THE

COUNCIL OF THE TOWN OF LADYSMITH

AGENDA

5:00 P.M.

Meeting #:
Date:	Monday, December 02, 2019
Time:	5:00 P.m. - 6:30 P.m.
Location:	Council Chambers, City Hall

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1.

CALL TO ORDER

2.

AGENDA APPROVAL

• Recommendation

  That Council approve the agenda for this Regular Meeting of Council for December 2, 2019.

3.

MINUTES

3.1

Minutes of the Special Meeting of Council held November 25, 2019

• Recommendation

  That Council approve the minutes of the Special Meeting of Council held November 25, 2019.

4.

2020 BUDGET WORKSHOP - CAPITAL PROJECTS AND HIGHER LEVEL SERVICE REQUESTS

4.1

Presentation and Council Discussion

4.2

Public Input and Questions

4.3

2020 Financial Plan Deliberations – Higher Level Service Requests and General Capital

• Recommendation

  That Council:

  1. Direct staff to include in the 2020-2024 Financial Plan, the approval of the following higher level service requests:
     1. Increase the Communications position hours from 20 hours per week to 35 hours per week, starting January 1^st, 2020;
     2. Include 2 part-time positions for janitorial services, commencing approximately June 5^th, 2020 when the current service contract expires; and
     3. Include a new position of Manager of Facilities, commencing July 1^st, 2020.
  2. Receive for information the preliminary 2020 General Capital Projects list.

5.

DEVELOPMENT APPLICATIONS

5.1

Development Permit 3060-19-16: 417 Symonds Street

• Recommendation

  That Council:

  1. Issue Development Permit 3060-19-16 to permit the issuance of a building permit for the construction of a two storey coach house on Lot 9 Block 90 Oyster District Plan 703A (417 Symonds Street).
  2. Authorize the Mayor and Corporate Officer to sign Development Permit 3060-19-16.

6.

REPORTS

6.1

Park Naming Request and Policy

• Recommendation

  That Council consider directing staff to develop a draft Park Naming Policy and application process for Council’s consideration.

6.2

Water Infrastructure Projects Grant and Borrowing Bylaw

• Recommendation

  That Council direct staff to prepare a borrowing bylaw in the amount of up to $6,200,000 to support the Investing in Canada Infrastructure Program grant application for Water Supply Projects.

7.

BYLAWS

7.1

Bylaw 2023:  Adoption of Amendment to Council Procedure  Bylaw and 2020 Council Meeting Schedule

The purpose of Bylaw 2023 is to change the schedule of Regular Council meetings to the first and third Tuesday of each month, to change the name of the Municipal Services Committee to "Committee of the Whole", and to schedule those meetings for the second Tuesday of every second month.

• Recommendation

  That Council:

  1. Adopt Town of Ladysmith Council Procedure Bylaw 2009, No. 1666, Amendment Bylaw (# 3) 2019, No. 2023;
  2. Confirm that its last meeting of 2019 will be held on Monday, December 16; and
  3. Following adoption of Bylaw 2023, direct staff to advertise the 2020 Council meeting schedule in accordance with the Community Charter:

     Date of Meeting	Meeting
     January 7	Council
     January 14	Committee of the Whole
     January 21	Council
     February 4	Council
     February 18	Council
     March 3	Council
     March 10	Committee of the Whole
     March 17	Council
     April 7	Council
     April 21	Council
     May 5	Council
     May 12	Committee of the Whole
     May 19	Council
     June 2	Council
     June 16	Council
     July 7	Council
     July 14	Committee of the Whole
     July 21	Council
     August 4	Council
     August 18	Council
     September 1	Council
     September 8	Committee of the Whole
     Date of Meeting	Meeting
     September15	Council
     October 6	Council
     October 20	Council
     November 3	Council
     November 10	Committee of the Whole
     November 17	Council
     December 1	Council
     December 15	Council

      

7.2

Bylaw 2030:  Revenue Anticipation Bylaw

The purpose of Bylaw 2030 is to obtain approval to borrow, if necessary, up to 75 per cent of the Property Taxes levied in 2019 in the amount of $6,600,000 to support expenditures in 2020 prior to collection of property taxes.

• Recommendation

  That Council give first three readings to the 2020 Revenue Anticipation Borrowing Bylaw 2019, No. 2030.

7.3

Water and Sewer Utility Rates Bylaws

The purpose of Bylaw 2032 is to amend the Water Services Rates Bylaw 1999, No. 1298.

The purpose of Bylaw 2033 is to amend the Sanitary Sewer Rates Bylaw 1999, No. 1299.

• Recommendation

  That Council give first three readings to:

  1. Town of Ladysmith Waterworks Regulations Bylaw 1999, No. 1298, Amendment Bylaw 2019, No. 2032; and
  2. Town of Ladysmith Sanitary Sewer Rate Bylaw 1999, No. 1299, Amendment Bylaw 2019, No. 2033.

   

8.

NEW BUSINESS

9.

QUESTION PERIOD

• A maximum of 15 minutes is allotted for questions.
• Persons wishing to address Council during “Question Period” must be Town of Ladysmith residents, non-resident property owners, or operators of a business.
• Individuals must state their name and address for identification purposes.
• Questions put forth must be on topics which are not normally dealt with by Town staff as a matter of routine.
• Questions must be brief and to the point.
• Questions shall be addressed through the Chair and answers given likewise. Debates with or by individual Council members or staff members are not allowed.
• No commitments shall be made by the Chair in replying to a question. Matters which may require action of the Council shall be referred to a future meeting of the Council.

10.

ADJOURNMENT