A REGULAR MEETING
OF THE TOWN OF LADYSMITH COUNCIL
AGENDA
7:00 P.M.

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This meeting will be held electronically as per Ministerial Order No. M192

  • Recommendation

    That Council approve the agenda for this Regular Meeting of Council for September 15, 2020.

  • Recommendation

    That Council approve the minutes of the Special Meeting of Council held August 25, 2020.

  • Recommendation

    That Council approve the minutes of the Regular Meeting of Council held
    September 1, 2020.

Update on the EDC Strategic Plan and COVID-19 response activities.

Mayor Stone has proclaimed September 20 to 26, 2020 as National Forest Week in the Town of Ladysmith.

  • Recommendation

    That Council:

    1. Confirm the kickoff date of February 2021 to commence community engagement for the new Official Community Plan;
    2. Approve that the scope for the Official Community Plan review will be comprehensive/new; and
    3. Direct staff to schedule a Special Committee of the Whole Meeting for October 2020, dedicated to discussing the Official Community Plan review process.
  • Recommendation

    That Council approve the amended Purchasing Policy 05-1790-D as presented by the Director of Financial Services.

  • Recommendation
  • Recommendation

    That Council approve the following requests from the production company for the second round of filming of the television series Resident Alien, subject to negotiation of final schedules between staff and the production company:

    1. Intermittent closures of parking spaces between October 1 to 7:
      • On both sides of 1st Avenue from 330 to 610 1st Avenue;
      • On both sides of 1st Avenue from Baden Powell Street to Gatacre Street;
      • On both sides of Roberts Street from the TransCanada Highway to 120 Roberts Street;
      • The south side of Gatacre Street, between the TransCanada Highway and 1st Avenue;
      • On both sides of the “Malone Road Alley” between 1st Avenue and 121 Gatacre Street; and
      • On both sides of High Street, between the alleys to the east and west of 1st Avenue and 11 High Street.
    2. Intermittent closures of Roberts Street except for local traffic only between the TransCanada Highway and 1st Avenue on October 4 and 6, on the condition that the company has a traffic management plan and highway use permit in place, with appropriate signage;
    3. Intermittent traffic control between October 4 to 6:
      • On the 300 and 400 blocks of 1st Avenue; and
      • On High Street between 1st Avenue and the TransCanada Highway.
    4. Use of the Town controlled portion of the Fisherman’s Wharf parking lot at 837 Ludlow Road from October 1 to 8 for a production staging area.
    5. Closure of the Town-owned parking lots at:
      • 117 Gatacre Street from October 2 to 7 for truck parking; and
      • 17 and 25 Roberts Street from October 1 to 8 for storage of equipment and tents.
    6. Closure of the following areas for from October 4 to 6 for crew parking:
      • parking areas along Oyster Bay Drive, between Ludlow Road and Transfer Beach Boulevard, excluding areas currently in use for construction;
      • the south side of Transfer Beach Boulevard from Oyster Bay Drive to Transfer Beach Park;
      • the portion of 610-840 Oyster Bay Drive on the south side of Transfer Beach Boulevard; and
      • the gravel parking area north of the Transfer Beach Amphitheatre.
    7. Use of:
      • the gravel infield and, weather permitting, the outfield at High Street Park from October 3 to 7 for a waiting area for extras and miscellaneous staging;
      • the Town-owned lots at 12, 20 and 26 Buller Street on an as-needed basis for vehicle parking, equipment staging or other filming-related uses from October 1 to 8; and
      • the alley between 422 and 416 1st Avenue for an equipment cache from October 4 to 6.
  • Recommendation

    That Council:

    1. Give first three readings to “Town of Ladysmith 2021 Permissive Tax Exemptions Bylaw 2020, No. 2052”;
    2. Give first three readings to “Town of Ladysmith Community Services Centre Tax Exemption Bylaw 2020, No. 2053”; and
    3. Direct staff to not include the fully exempt properties on the water parcel tax or the sewer parcel.
  • Recommendation

    That Council direct staff to extend the rental of the portable washroom on 1st Avenue until a permanent washroom is constructed on 1st Avenue.

8.

  • Recommendation

    That Council adopt “Town of Ladysmith Waterworks Regulations Bylaw 1999, No. 1298, Amendment Bylaw 2020, No. 2051”.

  • Recommendation
  • Recommendation

    That Council direct staff to amend the location map for downtown picnic tables by removing the table proposed for the lower level of the sidewalk area in front of the Royal Bank of Canada building.

  • Recommendation

    That Council receive for information the Cowichan Housing Association 2019/20 Annual Report.

  • Recommendation

    That Council refer to staff for followup the letter dated August 2020 from the 257 RCACS Ladysmith Cadets regarding use of Aggie Hall.

Residents can submit questions to Council via email at info@ladysmith.ca during the meeting.

  • Persons wishing to address Council must be Town of Ladysmith residents, non-resident property owners, or operators of a business.
  • Individuals must include their name and address for identification purposes.
  • Questions put forth must be on topics which are not normally dealt with by Town staff as a matter of routine.
  • Questions must be brief and to the point.
  • No commitments shall be made by the Chair in replying to a question. Matters which may require action of the Council shall be referred to a future meeting of the Council
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