A REGULAR MEETING OF THE

COUNCIL OF THE TOWN OF LADYSMITH

AGENDA

7:00 P.M.

Meeting #:
Date:
Time:
-
Location:
Council Chambers, City Hall

1.
CALL TO ORDER
 

Call to Order at 5:00 p.m. in Open Session, in order to retire immediately into Closed Session.

Members of the public are welcome to attend all Open Meetings of Council, but may not attend Closed Meetings.

2.
CLOSED SESSION
 

In accordance with section 90 of the Community Charter, this section of the meeting will be held In Camera to consider the following matters, for the reason as noted:

  • Security of the property of the municipality - section 90(1)(d)
  • Personal information about an identifiable individual - section 90(1)(a)
  • The acquisition, disposition or expropriation of land or improvements – section 90(1)(e)
  • The receipt of legal advice - section 90(1)(i)
  • Recommendation

    That, in accordance with section 90(1) of the Community Charter, Council retire into closed session in order to consider items related to the following:

    • Security of the property of the municipality - section 90(1)(d)
    • Personal information about an identifiable individual - section 90(1)(a)
    • The acquisition, disposition or expropriation of land or improvements – section 90(1)(e)
    • The receipt of legal advice - section 90(1)(i)

3.
REGULAR MEETING (7:00 p.m.)
 

4.
AGENDA APPROVAL
 

  • Recommendation

    That Council approve the agenda for this Regular Meeting of Council for November 4, 2019.

5.
RISE AND REPORT- Items from Closed Session
 

6.
MINUTES
 

6.1
Minutes of the Regular Meeting of Council held October 21, 2019
 

  • Recommendation

    That Council approve the minutes of the Regular Meeting of Council held October 21, 2019.

7.
PROCLAMATIONS
 

7.1
Louis Riel Day
 

Mayor Stone has proclaimed November 16, 2019 as Louis Riel Day in the Town of Ladysmith, recognizing the enormous contribution Louis Riel made to the development of this country and commemorating the 134th anniversary of his death.

8.
STRATEGIC PLAN
 

8.1
2020 to 2023 Strategic Plan
 

  • Recommendation

    That Council adopt the 2020-2023 Strategic Plan and direct staff to publish the plan online and in hard copy.

9.
ANNUAL APPOINTMENTS
 

9.1
Deputy Mayor
 

9.2
Parcel Tax Review Panel
 

9.3
Cowichan Valley Regional District Director
 

A Council resolution is required for this appointment.

9.4
Cowichan Valley Regional District Alternate Director
 

A Council resolution is required for this appointment.

9.5
Vancouver Island Regional Library Board Director
 

A Council resolution is required for this appointment.

9.6
Vancouver Island Regional Library Board Alternate Director
 

A Council resolution is required for this appointment.

9.7
Standing and Community Committee Representatives
 

10.
DEVELOPMENT APPLICATIONS
 

10.1
OCP and Zoning Amendment 336 Belaire
 

  • Recommendation

    That Council:

    1. Proceed with first and second reading of Official Community Plan Bylaw 2003, No. 1488, Amendment Bylaw 2018;
    2. Proceed with first and second reading of Town of Ladysmith Zoning Bylaw 2014, No. 1860, Amendment Bylaw, No. 2020;
    3. Direct staff to proceed with scheduling and notification of a public hearing for Town of Ladysmith Official Community Plan Bylaw 2003, No. 1488, Amendment Bylaw 2018 and Town of Ladysmith Zoning Bylaw 2014, No. 1860, Amendment Bylaw 2020 as required by section 464(1) of the Local Government Act;

11.
BYLAWS - OFFICIAL COMMUNITY PLANNING AND ZONING
 

11.1
Retail Sale of Cannabis in Ladysmith
 

  • Recommendation

    That Council:

    1. Proceed with first and second reading of Town of Ladysmith Zoning Bylaw 2014, No. 1860, Amendment Bylaw 2021;
    2. Direct staff to proceed with scheduling and notification of a public hearing for Town of Ladysmith Zoning Bylaw 2014, No. 1860, Amendment Bylaw 2021 as required by section 464(1) of the Local Government Act;
    3. Proceed with first, second and third reading of Ladysmith Fees and Charges Bylaw 2008, No. 1644, Amendment Bylaw No. 7 , 2019, No. 2022; and
    4. Endorse Cannabis Retail Stores Public Notification Procedures Policy 13-6410-A.

12.
2020 BUDGET WORKSHOP - PRELIMINARY OPERATING BUDGET
 

13.
REPORTS
 

13.1
Holland Creek Water Supply Main Contract Award
 

  • Recommendation

    That Council:

    1. Award Contracts 1 and 2 for the Holland Creek Water Supply Main Replacement to IWC Excavating Ltd. for $367,293.15 including GST;
    2. Increase the water capital budget for the project titled Holland Creek Water Supply Main by $60,000 to a total project cost of $443,000, with the additional funds to come from the 2019 projected water surplus; and
    3. Direct staff to amend the 2019-2023 Financial Plan accordingly.

13.2
Public Art Policy
 

  • Recommendation

    That Council:

    1. Direct Staff to review recommended components of the Public Art Policy with the Parks, Recreation and Culture Advisory Committee; with the intent to seek any comments or recommendations on the proposed policy;

    2. Refer Public Art Policy item to Municipal Services Meeting in December for Staff to present and review recommended components of a Public Art Policy;

13.3
Community Public Art Banner Program
 

  • Recommendation

    That Council:

    1. Direct Staff to commence discussions on a Service Agreement with the Arts Council of Ladysmith and District for management of Community Public Art Banner Program;

    2. Refer the proposed Community Public Art Banner Program to the Parks, Recreation and Culture Advisory Committee (PRCAC) for comment; and

    3. Direct staff to report back to Council with a draft Service Agreement for the Community Public Art Banner Program for consideration.

14.
BYLAWS
 

14.1
Town of Ladysmith Council Procedure Bylaw 2009, No. 1666, Amendment Bylaw (No. 3) 2019, No. 2023
 

The purpose of Bylaw 2023 is to change the schedule of Regular Council meetings to the first and third Tuesday of each month, to change the name of the Municipal Services Committee to "Committee of the Whole", and to schedule those meetings for the second Tuesday of every second month.

  • Recommendation

    That Council give first three readings to Town of Ladysmith Council Procedure Bylaw 2012, No. 1666, Amendment Bylaw (No. 3), 2019, No. 2023 and direct staff to give notice accordingly.

     

15.
NEW BUSINESS
 

16.
QUESTION PERIOD
 

  • A maximum of 15 minutes is allotted for questions.
  • Persons wishing to address Council during “Question Period” must be Town of Ladysmith residents, non-resident property owners, or operators of a business.
  • Individuals must state their name and address for identification purposes.
  • Questions put forth must be on topics which are not normally dealt with by Town staff as a matter of routine.
  • Questions must be brief and to the point.
  • Questions shall be addressed through the Chair and answers given likewise. Debates with or by individual Council members or staff members are not allowed.
  • No commitments shall be made by the Chair in replying to a question. Matters which may require action of the Council shall be referred to a future meeting of the Council.

17.
ADJOURNMENT
 

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