A REGULAR MEETING OF THE
COUNCIL OF THE TOWN OF LADYSMITH
AGENDA
7:00 P.M.

Tuesday, February 18, 2020

7:00 P.m. - 8:55 P.m.

Council Chambers, City Hall

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1.

CALL TO ORDER

Call to Order 5:00 p.m. in Open Session, in order to retire immediately into Closed Session.

Members of the public are welcome to attend all Open Meetings of Council, but may not attend Closed Meetings.

2.

CLOSED SESSION

• Recommendation

  That, in accordance with section 90(1) of the Community Charter, Council retire into closed session in order to consider items related to the following:

  • human resources matters - section 90(1)(c)
  • two matters related to lease of Town property – section 90(1)(e)

3.

REGULAR MEETING (7:00 p.m.)

4.

AGENDA APPROVAL

• Recommendation

  That Council approve the agenda of this Regular Meeting of Council for February 18, 2020.

5.

RISE AND REPORT- Items from Closed Session

6.

MINUTES

6.1

Minutes of the Regular Meeting of Council held February 4, 2020

• Recommendation

  That Council approve the minutes of the Regular Meeting of Council held February 4, 2020.

7.

DELEGATIONS

7.1

Committee Recommendations: 2020-2023 Council Remuneration

• Recommendation

  That Council:

  1.Investigate benefits coverage during the next remuneration review;

  2.Approve an annual FJCC gym membership effective January 1, 2020, for all members of Council to utilize; and

  3.Approve an annual remuneration, effective January 1, 2020:

  (a)to the Mayor in the amount of $37,676; and

  (b)to the Councillors in the amount of $15,552.

  4. Approve an annual remuneration, effective January 1, 2021:

  (a)to the Mayor in the amount of $40,294; and

  (b)to the Councillors in the amount of $15,860.

  5. Approve an annual remuneration, effective January 1, 2022:

  (a)to the Mayor in the amount of $42,912; and

  (b)to the Councillors in the amount of $16,166.

  6.Confirm the annual remuneration adjustment, effective January 1, 2021, per Council Remuneration Policy 05-1920A where effective January 1^st of each year the Finance Officer shall revise the base compensation for the Mayor and Councillors by applying the Victoria Consumer Price Index average for the preceding three years to the current compensation amount, to a maximum of 2 per cent. If the application of the Consumer Price Index results in a decrease, there will be no change to the remuneration amount.

7.2

Ladysmith Chamber of Commerce: Economic Development and Tourism Support Services

• Recommendation

  That Council refer the proposal from the Ladysmith Chamber of Commerce for provision of Economic Development and Tourism Support Services to staff to investigate funding options and report back to Council.

8.

PROCLAMATIONS

8.1

World Lymphedema Day

Mayor Stone has proclaimed March 6, 2020 as World Lymphedema Day in the Town of Ladysmith, in recognition and support of the courageous individuals living with this chronic, progressive and debilitating disease.

9.

DEVELOPMENT APPLICATIONS

9.1

Non-Medical Cannabis Retail Store Licence Referral -- 510C Esplanade Avenue (“Jerry's Cannabis")

• Recommendation

  That Council, pursuant to the Cannabis Control and Licensing Act and the Cannabis Licensing Regulation, determine whether it wishes to:

  1. Having considered the general impact on the community and the views of residents, recommend that the Province issue a licence for a non-medical cannabis retail store at 510C Esplanade Avenue (“Jerry’s Cannabis”).
  2. Provide reasons for their recommendation, based on:
     • The context of the proposed location;
     • The views of Council on the impact of the proposed store and/or of non medical cannabis retail stores in general;
     • Submissions from the public;
     • Local land use regulations; and/or,
     • Other considerations.

9.2

Non-medical Cannabis Retail Store Licence Referral at Unit B 720 1st Avenue (1904 Cannabis)

• Recommendation

  That Council, pursuant to the Cannabis Control and Licensing Act and the Cannabis Licensing Regulation, determine whether it wishes to:

  1. Having considered the general impact on the community and the views of residents, recommend that the Province issue a licence for a non-medical cannabis retail store at Unit B - 720 First Avenue (“1904 Cannabis”).
  2. Provide reasons for their recommendation, based on:
     • The context of the proposed location;
     • The views of Council on the impact of the proposed store and/or of non-medical cannabis retail stores in general;
     • Submissions from the public;
     • Local land use regulations; and/or,
     • Other considerations.

9.3

Road Dedication (Oyster Bay Drive)

• Recommendation

  That Council:

  1. Authorize that the part of Oyster Bay Drive adjacent to 902 Ludlow Road (PID: 030-553-164) be dedicated as road; and
  2. Direct the Corporate Officer to deposit a plan for the road dedication with the land title office.

9.4

Development Variance Permit 3090-19-11, 312 Roland Road

• Recommendation

  That Council:

  1. Issue Development Variance Permit 3090-19-11 at 312 Roland Road to allow for alterations to the roofline of an existing dwelling that is located within the required setback from the sea.
  2. Authorize the Mayor and Corporate Officer to sign Development Variance Permit 3090-19-11.

9.5

OCP & ZONING BYLAW AMENDMENT APPLICATION – Lot 20 Trans-Canada Highway & 670 Farrell Road

• Recommendation

  That Council:

  1. Consider the application (3360-19-02) to amend the Official Community Plan (OCP) and Zoning Bylaw to allow for a mix of single-family and multi-family residential at Lot 20 Trans-Canada Highway and 670 Farrell Road.
  2. Direct staff to:
     1. Refer application 3360-19-02 to the Community Planning Advisory Committee.
     2. Refer application 3360-19-02 to the Stz’uminus First Nation, pursuant to the Memorandum of Understanding between the Stz’uminus First Nation and the Town of Ladysmith.
     3. Work with the applicant regarding the proposed community amenity contribution and report back to Council.
     4. Prepare OCP and Zoning Amendment Bylaws for application 3360-19-02.
  3. Direct the applicant to:
     1. Provide a report from a geotechnical engineer assessing application 3360-19-02 in accordance with the Guidelines for Legislated Landslide Assessments for Proposed Residential Developments in BC.
     2. Provide a transportation impact study, prepared by a professional engineer, assessing the anticipated traffic patterns, traffic volumes and impacts of application 3360-19-02.
     3. Provide a road layout and feasibility plan for the extension of Farrell Road through the subject property.

10.

REPORTS

10.1

Adjustments to Water Billing Accounts

• Recommendation

  That Council approve adjusting the water billing due to leaks for the property account #0246000 for $6,155.06.

11.

CORRESPONDENCE

11.1

Quentin Goodbody, President of the Ladysmith and District Historical Society: Request for a Service Provider Agreement 

• Recommendation

  That Council:

  1. Authorize the execution of a Service Provider Agreement between the Town of Ladysmith and the Ladysmith and District Historical Society for the provision of promotional services and managing the Ladysmith Museum and Archives; and

  2. Confirm that the Ladysmith and District Historical Society is required to pay the $250 annual fee for the additional liability coverage provided by the Municipal Insurance Association of BC.

12.

NEW BUSINESS

12.1

Alternative Approval Process Results (report will be circulated at the meeting)

13.

UNFINISHED BUSINESS

13.1

Grant in Aid - Festival of Lights

Council will recall that a motion was made at the February 4th Council meeting to reconsider the Committee of the Whole's recommendation to allocate a grant in aid of $10,000 to the Festival of Lights Society. A subsequent motion to allocate $8,000 to the Festival of Lights Society was defeated. Council may now consider the original recommendation. 

• Recommendation

  That Council allocate a $10,000 grant in aid to the Festival of Lights.

14.

QUESTION PERIOD

• A maximum of 15 minutes is allotted for questions.
• Persons wishing to address Council during “Question Period” must be Town of Ladysmith residents, non-resident property owners, or operators of a business.
• Individuals must state their name and address for identification purposes.
• Questions put forth must be on topics which are not normally dealt with by Town staff as a matter of routine.
• Questions must be brief and to the point.
• Questions shall be addressed through the Chair and answers given likewise. Debates with or by individual Council members or staff members are not allowed.
• No commitments shall be made by the Chair in replying to a question. Matters which may require action of the Council shall be referred to a future meeting of the Council.

15.

ADJOURNMENT