A REGULAR MEETINGOF THE TOWN OF LADYSMITH COUNCIL AGENDA5:00 P.M.Tuesday, August 18, 2020 5:00 P.m. - 6:00 P.m.This meeting will be held electronically as per Ministerial Order No. M1921.CALL TO ORDER Call to Order 5:00 p.m. in Open Session, in order to retire immediately into Closed Session. Members of the public are welcome to attend all Open Meetings of Council, but may not attend Closed Meetings.2.CLOSED SESSION RecommendationThat, in accordance with section 90(1) of the Community Charter, Council retire into closed session in order to consider items related to the following: personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality - section 90(1)(a) 3.OPEN MEETING (7:00 p.m.) Please follow this link to view the meeting: https://www.youtube.com/channel/UCH3qHAExLiW8YrSuJk5R3uA/featured4.AGENDA APPROVAL RecommendationThat Council approve the agenda for this Regular Meeting of Council for August 18, 2020.5.RISE AND REPORT- Items from Closed Session 6.MINUTES 6.1Minutes of the Special Meeting of Council held July 27, 2020 RecommendationThat Council approve the minutes of the Special Meeting of Council held July 27, 2020.6.2Minutes of the Regular Meeting of Council held August 4, 2020 RecommendationThat Council approve the minutes of the Special Meeting of Council held August 4, 2020.6.3Minutes of the Special Meeting of Council held August 7, 2020 RecommendationThat Council approve the minutes of the Special Meeting of Council held August 7, 2020.7.DEVELOPMENT APPLICATIONS 7.1Zoning Bylaw and OCP Amendment - Lot A Malone Road RecommendationThat Council: Direct that application 3360-20-03 (Lot A District Lot 126 Oyster District Plan VIP73132 Except Part in Plan EPP23747) proceed for further consideration and; Having considered section 475 (consultation during development of an OCP) and section 476 (consultation on planning for school facilities) of the Local Government Act direct staff to refer the application to: Stz’uminus First Nation pursuant to the Memorandum of Understanding; School District 68 (Nanaimo Ladysmith); The Community Planning Advisory Committee; The BC Ministry of Transportation and Instructure, BC Transit and BC Hydro; The Cowichan Valley Regional District; and Direct that staff: Work with the applicant regarding a community amenity contribution and/or land use matters and report back to Council, specifically with regard to the following items: The existing covenants on the property title for stormwater management, road dedication, and community amenities; Dedication of public parkland; A pedestrian trail network through the site; Integration of local commercial and duplex zoning into the proposal; Any other matters as specified by Council; and Commence the preparation of an Official Community Plan amendment bylaw and a Zoning amendment bylaw for the proposed development on the subject property. 8.BYLAWS - OFFICIAL COMMUNITY PLANNING AND ZONING 8.1Zoning Bylaw Amendment – 1148 Rocky Creek Road RecommendationThat Council adopt “Town of Ladysmith Zoning Bylaw 2014, No. 1860, Amendment Bylaw (No. 31) 2020, No. 2040”. 9.REPORTS 9.1Gill Road Lift Station Generator Construction Award RecommendationThat Council award the contract for the Gill Road Lift Station generator to David Stalker Excavating Ltd. for $340,861.50 including GST.9.2Waterfront Area Watermain Installation RecommendationThat Council: Direct staff to construct a new watermain from the French Street watermain terminus adjacent to Oyster Bay Drive to the northeast end of the Machine Shop building for an estimated cost of $371,000; and Obtain funding for this project from the Water Reserve and that the 2020-2024 Financial Plan be amended to reflect this change.9.3Swim Club Rental Rates – Proposed Amendments to Parks, Recreation & Culture Fees and Charges Policy NO. 05-1810-E RecommendationThat Council direct staff to amend the “Parks, Recreation & Culture Fees and Charges Policy No. 05-1810-E” as follows: Remove existing language stating that the subsidy does not apply to specialized facilities such as swimming pools; andAdd a Registered non-profit youth swim club 15% subsidy for the FJCC swimming pool. 9.4Town of Ladysmith 2019 Statement of Financial Information RecommendationThat Council approve the Town of Ladysmith Statement of Financial Information for the fiscal year ended December 31, 2019.9.5Town of Ladysmith 2019 Annual Report To view the 2019 Annual Report please follow this link: https://www.ladysmith.ca/city-hall/reports-publicationsRecommendationThat Council adopt the Town of Ladysmith 2019 Annual Report.10.BYLAWS 10.1Town of Ladysmith Tax Sale Deferment Bylaw, 2020, No. 2043 The purpose of Bylaw No. 2043 is to defer the annual tax sale for 2020 until September 27, 2021.RecommendationThat Council adopt "Town of Ladysmith Tax Sale Deferment Bylaw, 2020, No. 2043".11.CORRESPONDENCE 11.1Ladysmith Health Food Store Petition regarding the placement of the public toilet (please note two comments were redacted due to inappropriate language).RecommendationThat Council receive for consideration the correspondence and petition from the Ladysmith Health Food Store regarding the location of the public toilet on 1st Avenue.12.NEW BUSINESS 13.QUESTION PERIOD Residents can submit questions to Council via email at info@ladysmith.ca during the meeting. Persons wishing to address Council must be Town of Ladysmith residents, non-resident property owners, or operators of a business. Individuals must include their name and address for identification purposes. Questions put forth must be on topics which are not normally dealt with by Town staff as a matter of routine. Questions must be brief and to the point. No commitments shall be made by the Chair in replying to a question. Matters which may require action of the Council shall be referred to a future meeting of the Council 14.ADJOURNMENT No Item Selected This item has no attachments