A REGULAR MEETING OF THE

COUNCIL OF THE TOWN OF LADYSMITH

AGENDA

7:00 P.M.

Meeting #:
Date:
Time:
-
Location:
Council Chambers, City Hall

1.
CALL TO ORDER
 

Call to Order at 5:30 p.m. in Open Session, in order to retire immediately into Closed Session.

Members of the public are welcome to attend all Open Meetings of Council, but may not attend Closed Meetings.

2.
CLOSED SESSION
 

In accordance with section 90 of the Community Charter, this section of the meeting will be held In Camera to consider the following matters, for the reason as noted:

  • Strategic Planning - section 90(1)(i)
  • Recommendation

    That, in accordance with section 90(1) of the Community Charter, Council retire into closed session in order to consider items related to the following:

    • Strategic Planing - section 90(1)(i)

3.
REGULAR MEETING (7:00 p.m.)
 

4.
AGENDA APPROVAL
 

  • Recommendation

    That Council approve the agenda for this Regular Meeting of Council for October 7, 2019.

5.
MINUTES
 

5.1
Minutes of the Regular Meeting of Council held September 16, 2019
 

  • Recommendation

    That Council approve the minutes of the Regular Meeting of Council held September 16, 2019.

6.
PROCLAMATIONS
 

6.1
Foster Family Month
 

Mayor Stone has proclaimed the month of October 2019 as Foster Family Month in the Town of Ladysmith, recognizing and celebrating the families who open their hearts and homes to our most vulnerable, and who play a vital role in helping children and families heal and reconnect.

6.2
Waste Reduction Week
 

Mayor Stone has proclaimed October 21 to 27, 2019 as Waste Reduction Week  in the Town of Ladysmith. He encourages all citizens to commit to environmental sustainability by conserving resources.

7.
DEVELOPMENT APPLICATIONS
 

7.1
Development Variance Permit 19-03:  305 Gill Road
 

  • Recommendation

    That Council:

    1. Issue Development Variance Permit 3090-19-03 to permit the construction of an accessory building in the front yard at 305 Gill Road.
    2. Authorize Mayor and Corporate Officer to sign Development Variance Permit 3090-19-03.

7.2
Development Variance Permit 19-08:  420 Gatacre Street
 

  • Recommendation

    That Council:

    1. Issue Development Variance Permit 3090-19-08 to vary the maximum height of a two-storey coach house from 6.6m to 7.8m, and the maximum gross floor area from 60m² to 63.5m².
    2. Authorize Mayor and Corporate Officer to sign Development Variance Permit 3090-19-08.

7.3
Development Permit  19-10:  420 Gatacre Street
 

  • Recommendation

    That Council:

    1. Issue Development Permit 3060-19-10 to permit the issuance of a building permit for the establishment of a coach house dwelling within the second storey of an existing accessory building on Lot 17, Block 95, District Lot 56, Oyster District, Plan 703A (420 Gatacre Street), subject to:
      1. issuance of Development Variance Permit 3090-19-08.
    2. Authorize the Mayor and Corporate Officer to sign Development Permit 3060-19-10 once the subject condition has been met.

7.4
Development Permit 19-12:  230 Second Avenue
 

  • Recommendation

    That Council:

    1. Issue Development Permit 3060-19-12 to permit the issuance of a building permit for the construction of a two-storey coach house in the rear yard on Lot 3, Block 48, District Lot 56, Oyster District, Plan 703-A.
    2. Authorize the Mayor and Corporate Officer to sign Development Permit 3060-19-12.

8.
REPORTS
 

8.1
Parks Operations - Budget Amendment
 

  • Recommendation

    That Council:

    1. Direct staff to utilize $50,000 from prior year surplus funds for Parks Operations; and
    2. Amend the 2019-2023 Financial Plan.

8.2
Interim Management and Co-licencees Agreement with Cowichan Valley Regional  District
 

  • Recommendation

    That Council:

    1. Enter into an Interim Management and Co-Licencees Agreement with the Cowichan Valley Regional District for the Stocking Lake Dam describing the interests in the lands, responsibilities, and cost sharing as an interim step until such time as a joint works agreement can be formalized; and
    2. Direct staff to submit a grant application to the Community Emergency Preparedness Fund (CEPF) Structural Mitigation Sub-stream for the jointly owned and operated Stocking Lake Dam Rehabilitation or Replacement Project.

8.3
Lot 108 Park Plan Update
 

  • Recommendation

    That Council:

    1. Receive the final report for Lot 108 Park Plan Update and direct staff to include the Lot 108 Park Plan recommendations in future capital plans;
    2. Direct staff to work with the existing Lot 108 Service Group to construct the pathway based on the design and criteria identified within the Lot 108 Park Plan Update for a cost of $20,000 with the funds to come from service group grants, donations and in-kind contributions; and
    3. Amend the 2019-2023 Financial Plan accordingly.

9.
CORRESPONDENCE
 

  • Recommendation

    That Council direct staff to waive the fees for the use of the Town Trolley and driver for up to four hours on Friday, December 6, 2019 for the Old Time Christmas event, as requested by the Ladysmith Downtown Business Association in their correspondence dated September 11, 2019, subject to driver availability, with funds to come from the Grant in Aid budget.

9.1
Cowichan Valley Regional District: Invitation to Participate in the Housing Needs Report Grant Application
 

  • Recommendation

    That Council support the proposal from the Cowichan Valley Regional District to apply for and administer grant funding from the Union of British Columbia Municipalities to prepare a Regional Housing Needs report on behalf of electoral areas and municipalities within the Cowichan Region.

9.2
Kathleen Hayden, Ladysmith Downtown Business Association:  Request to Waive the Trolley and Driver Fees for the Old Time Christmas Event
 

10.
NEW BUSINESS
 

10.1
Housing Central Conference
 

  • Recommendation

    That Council authorize Councillor Stevens to attend the 2019 Housing Central Conference in Vancouver, November 17-19, 2019 for a cost of $600.00 plus expenses

10.2
Appointment of Deputy Corporate Officer
 

  • That Council appoint Sue Bouma as Deputy Corporate Officer, and rescind the appointment of Guillermo Ferrero as Deputy Corporate Officer.

11.
QUESTION PERIOD
 

  • A maximum of 15 minutes is allotted for questions.
  • Persons wishing to address Council during “Question Period” must be Town of Ladysmith residents, non-resident property owners, or operators of a business.
  • Individuals must state their name and address for identification purposes.
  • Questions put forth must be on topics which are not normally dealt with by Town staff as a matter of routine.
  • Questions must be brief and to the point.
  • Questions shall be addressed through the Chair and answers given likewise. Debates with or by individual Council members or staff members are not allowed.
  • No commitments shall be made by the Chair in replying to a question. Matters which may require action of the Council shall be referred to a future meeting of the Council.

12.
CLOSED SESSION
 

In accordance with section 90 of the Community Charter, this section of the meeting will be held In Camera to consider the following matters, for the reason as noted:

  • Personal information about an identifiable individual - section 90(1)(a)
  • Negotiations and related discussions respecting the proposed provision of a municipal service - section 90(1)(k)
  • Recommendation

    That, in accordance with section 90(1) of the Community Charter, Council retire into closed session in order to consider items related to the following:

    • Personal information about an identifiable individual - section 90(1)(a)
    • Negotiations and related discussions respecting the proposed provision of a municipal service - section 90(1)(k)

13.
RISE AND REPORT- Items from Closed Session
 

14.
ADJOURNMENT
 

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