A REGULAR MEETING
OF THE TOWN OF LADYSMITH COUNCIL
AGENDA
6:30 P.M.

-
This meeting will be held electronically as per Ministerial Order No. M192

Call to Order 6:30 p.m. in Open Session, in order to retire immediately into Closed Session.

Members of the public are welcome to attend all Open Meetings of Council, but may not attend Closed Meetings.

  • Recommendation

    That, in accordance with section 90(1) of the Community Charter, Council retire into closed session in order to consider items related to the following:

    • personal information about an identifiable individual being considered for a position as an officer, employee or agent of the municipality - section 90(1)(a)
  • Recommendation

    That Council approve the agenda for this Regular Meeting of Council for October 6, 2020.

Items from the Closed Meeting of Council held September 1, 2020

  • CE 2020-131

That Council:

    1. Direct the Mayor and Corporate Officer to execute the Lease and Access Agreement renewal with Sealegs Kayak Rentals and Marine Adventures for use of the Transfer Beach Park Eco-Tourism Facility for a five-year period from October 1, 2020 until September 30, 2025, with a 2% increase each year beginning in Year 2 as outlined in the agreement;
    2. Direct staff to give notice of the Town’s intent to lease the facility to Sealegs in accordance with the Community Charter; and
    3. Rise and report on this item once the lease agreement has been signed by both parties.
  • Recommendation

    That Council approve the minutes of the Regular Meeting of Council held September 15, 2020.

Mayor Stone has proclaimed the month of October, 2020 as Foster Family Month in the Town of Ladysmith.

Mayor Stone has proclaimed October 19 to 25, 2020 as Waste Reduction Week  in the Town of Ladysmith.

  • Recommendation

    That Council:

    1. Direct that application 3360-20-04 (Amended Lot 10 (DD 21674N) District Lot 56 Oyster District Plan 1684 and Amended Lot 11 (DD 27179N) District Lot 56 Oyster District Plan 1684) proceed for further consideration on the condition that the applicant be required to investigate a four storey building design option with consideration of the following:
      1. view corridors;
      2. design controls related to height, scale, form and massing; and
      3. neighbourhood character and public concerns.
    2. Having considered section 475 (consultation during development of an OCP) and section 476 (consultation on planning for school facilities) of the Local Government Act, direct staff to refer the application to:
      1. Stz’uminus First Nation pursuant to the Memorandum of Understanding
      2. School District 68 (Nanaimo Ladysmith)
      3. The Community Planning Advisory Committee;
      4. The BC Ministry of Transportation and Instructure;
      5. BC Hydro; and
      6. Fortis BC.
    3. Direct that staff:
      1. Work with the applicant regarding land use matters and report back to Council, specifically with regard to the following items:
      2. submission of a Development Permit application;
      3. consolidation of the subject properties; and
      4. density bonus options.
  • Recommendation

    That Council:

    1. Approve Development Variance Permit (DVP) 3090-20-01, to vary the Zoning Bylaw and Subdivision and Development Servicing Bylaw regulations requiring a connection to a community sanitary sewer system, to allow the property at 10750 Westdowne Road (Lot 20, District Lot 72, Oyster District, Plan 8793 Except Parcel A (DD 94199N)) to be developed without connecting to the sanitary sewer system, on the condition that the applicant enter into a covenant that requires extension and connection to the Town’s sanitary sewer main within two years of the main being available to the subject property.
    2. Approve Development Permit (DP) 3060-19-21 to allow the property at 10750 South Watts Road to be developed as a cannabis production facility within the Industrial and Riparian Development Permit Areas .
    3. Authorize the Mayor and Corporate Officer to sign DVP 3090-20-01 and DP 3060-19-21.

  • Recommendation

    That Council receive for information the minutes of the September 16, 2020 meeting of the Parks, Recreation and Culture Advisory Committee.

10.

  • Recommendation

    That Council confirm the following schedule of regular Council and Committee of the Whole meetings for 2021 and direct staff to advertise the schedule in accordance with Section 127 of the Community Charter:

    Council Meetings

    January 5

    April 6

    July 6

    October 5

    January 19

    April 20

    July 20

    October 19

    February 2

    May 4

    August 3

    November 2

    February 16

    May 18

    August 17

    November 16

    March 2

    June 1

    September 7

    December 7

    March 16

    June 15

    September 21

    December 21

    Committee of the Whole Meetings

    January 12

    May 11

    September 28

    March 9

    July 13

    November 9

To access the Investing in Canada Infrastructure Program grant information, please click on the link below:

https://www2.gov.bc.ca/assets/gov/driving-and-transportation/funding-engagement-permits/grants-funding/investing-in-canada/icip-community-culture-and-recreation-program-guide.pdf

To access the schematic design report for the Machine Shop, please click on the link below:

http://ow.ly/TPUj50BH75Z

 

  • Recommendation

    That Council:

    1. Direct staff to submit an application for grant funding for the Machine Shop Rehabilitation Phase 2 for $3,114,611 through the Investing in Canada Infrastructure Program – Community, Culture and Recreation;
    2. Support the project and commit to its share ($1,132,779) of the project with the funds to come from the Real Property Reserve and General Government Reserves; and
    3. Direct staff to amend the 2020-2024 Financial Plan accordingly.
  • Recommendation

    That Council give first three readings to “Streets and Traffic Bylaw 1998, No. 1309, Amendment Bylaw #8, 2020, No. 2054” allowing the Director of Development Services to issue permits authorizing sidewalk patios between October 31st and March 1st .

  • Recommendation

    That Council:

    1. Direct staff to amend the budget to $100k for the permanent downtown washroom, with the funds to come from the Real Property Reserve for $32k and the remaining funding to come from community donations; and
    2. Waive the purchasing policy.
  • Recommendation

    That Council direct staff to:

    1. Reopen the 25m pool and the therapy teach pool at the Frank Jameson Community Centre on November 2nd with limited programming as presented by the Director of Parks, Recreation and Culture; and
    2. Phase in the opening of the other pool amenities when permitted by the Provincial Health Officer and other regulatory agencies.

  • Recommendation

    That Council direct staff to amend the 2020-2024 Financial Plan to include the Battie to Thetis Watermain loop for $80,000, with $40,000 to come from the Water Development Cost Charges reserve and $40,000 to come from the Water reserve.

Residents can submit questions to Council via email at info@ladysmith.ca during the meeting.

  • Persons wishing to address Council must be Town of Ladysmith residents, non-resident property owners, or operators of a business.
  • Individuals must include their name and address for identification purposes.
  • Questions put forth must be on topics which are not normally dealt with by Town staff as a matter of routine.
  • Questions must be brief and to the point.
  • No commitments shall be made by the Chair in replying to a question. Matters which may require action of the Council shall be referred to a future meeting of the Council
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